Best Task Managers For Mac

Fred Wilson recommends the 13 Best Apps on Task Management for Mac.

This is the most complete task management for Mac checklist on the internet.

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Let’s dive right in…

Productivity, in most cases, comes down to getting things done – that too in an effective and efficient manner. To improve task management on mac, proper planning and timely implementation are essential.

Keeping in mind different requirements, we have selected 13 of the best task management apps for Mac to keep you fully in synchronization with everything that is important.

Here is our list of best apps for task management for Mac, iPhone, and iPad. But hear me out, before I begin with the list; here is a brief criterion based on which we have made the recommendations.

Our Criteria for Task Management Software for Mac

What do we look for in a tool while evaluating whether it’s a good fit or not? Here is a quick walk through on which factors we consider while deciding on a task management app.

User Interface: Does the app allow and put the user in control and give them the ability to do things in a free manner?
Consistency and Standards: There are certain things that have become convention; there is normally little to no advantage in trying to break this “tradition”.
Aesthetic and Minimalist Design: Does the app for task management for MAC make sure that everything presented to the user is essential and mandatory?
Integrations, Integrations, Integrations: In order to ensure that cloud silos don’t pop up; task management apps for MAC need to make sure that they focus on creating easy to deploy integrations within the customer’s ecosystem.
Functionality and Features:
1. Scheduling and Allocation
2. Forecasting
3. Task Productivity
Value for Money: What do you get in exchange for investing dollar value into the task management app for MAC?

Overview of the Best 10 Tools on Task Management for Mac

So now that the criteria are out of the way, here is a brief description of each of the project management apps for MAC & Windows that are featured in this top 7 list.

1. nTask

Aesthetically appealing project management tool for MAC with a focus on bringing all the top features of different tools under one task management platform.

nTask is a flexible and handyman project management tool that works on MAC & PC. From making checklists to managing projects, collaboration with project teams, scheduling meetings, file sharing, and offering state of the art Gantt Charts.

nTask lets you do all of that and much more through one single project management tool. The program makes it easy to keep work of teams on track and it makes it easy for different stakeholders to share documents. It provides the option of integrating with Slack, which we feel is a lovely option.

Pros

This PM tool administers and helps manage tasks from the service in the integrated cloud, provides all the necessary functions to achieve efficient collaborative work with the rest of the team such as; assigning tasks, monitoring progress, scheduling meetings, recurring tasks, and meetings option and defining risks.

Overall, nTask is easy to set up, easy to understand and a peach of a Task Management App for setting up checklists and to do’s across teams and projects.

Cons

The only thing which needs improvement in nTask is the capability of attaching images and documents. It’d be amazing to be able to see the visuals right in the project window but isn’t available at the moment. Other than that, it works great for individuals, SMEs, and large corporations.

nTask comes with an easy learning curve mainly because of its user-friendly look and experience.

nTask paid plans to start at $1/user for the first three users and offer a 14-Day Free Trial for both its Premium and Business plans.

Skyrocket your remote team productivity with nTask, it’s free!
Manage all your tasks, projects, meetings, timesheets and more in one place. Sign up today!

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2. ProjectManager.com

Number 2 on our list of top task management apps for MAC is projectmanager.com. This is a fully-featured project management application with features such as planning, scheduling and updating in real-time.

This tool runs on both MAC and Windows computers with no downloads required nor any complex and complicated installation is required.

Using this tool, you can easily plan your projects, assign tasks, track the progress of your tasks and easily collaborate with teams. Using this app, you can create plans, tasks, reports, timesheets, and expenses.

ProjectManager.com includes integrations such as Drive, Gmail as well as Microsoft Office.

For other integrations, you may always utilize Zapier to synchronize projectmanager.com with the other tools and task management apps for MAC.

ProjectManager.com starts off at $15/user/month with a minimum of 5 users; which I must say, is rather expensive.

Visit Signup Page

3. Microsoft OneNote

As far as functionality and user experience is concerned, I put Microsoft OneNote right at the top of the list. Managing and creating tasks, to-do lists, and note-taking is smooth and fast with this highly intensive and full of feature app for task management on MAC.

You have the capability of adding your PowerPoint documents, pictures or PDF to your notes. You can tag your tasks to access them and keep abreast of all the things that matter to you. It also provides you with the option of syncing your files with OneDrive and SharePoint.

OneNote has other great features as well including can extract editable text from images, familiar interface for Office users and plenty of storage space.

I would say the bottom line is that OneNote is a feature-rich, task management app and it gives a lot away for zero dollars. The only real question is whether you’re satisfied with the free offer because otherwise, you’ll have to pay $6.99 per month.

Microsoft OneNote is available for download for free on Android, iOS, macOS, and Windows. You can utilize it with literally zero restrictions.

The major upside to Microsoft OneNote is also its downside. Well, Microsoft OneNote’s list of features definitely impresses in the beginning but amusingly some of the features don’t function as perfectly as a user might hope.

Download on Mac

4. Things3

As MAC users, people are mostly spoiled for choices when it comes to creating and managing tasks. There exist several web-based task management tools that one can use.

The best part is that this is a category of applications and tools which are well catered to by Apple developers.

Now in its 3rd version, Things3 continues to be one of the most visually appealing task management apps for Apple users. The new redesign feels great; and what can you say they always strike gold with their look as well.

The subtle keyboard navigation is something that few others offer. To be fair, the design of this app goes a long way with how it appears to the user.

Things3’s dark mode is one of the best dark modes available. You are given the option of selecting a dark mode and an extreme dark mode – designed exclusively for the OLED displays of the latest iPhones in mind.

Things3, as well as other apps on this review, does a good job of letting users input their data. Even easier, with the help of Things Helper, you can create tasks from a currently selected item or agenda in other applications.

Things3, by ‘Cultured Code’, works seamlessly across Apple devices and helps you organize all your ideas and projects of a person’s life.

Pricing for Things3 begins at $10 on the iPhone.

Download on Mac

5. Todoist

Many MAC users prefer remaining within their environment – well not all of them. If you want to sync your tasks from MAC to Android, Windows or any other option other than Apple, Todoist should be one of the first tools you need to dig deep into.

This is so because the MAC app for Todoist is pretty much a web version in a devoted window.

The main pros of the Todoist app for MAC are Cross-platform support, excellent features, efficient interface, collaboration features, and offline functionality. The bottom line is a super elegant UI, support for multiple platforms, and collaborative features, this app is worth giving a shot.

In addition to the due date, comments and priority ratings, you have the ability to add reminders to any specific task. Furthermore, Todoist offers a range of integrations and plugins. For example, in terms of syncing due dates to another calendar platform, there are buttons to integrate with Google Outlook Calendar and Google Calendar. Other integration options include Slack.

Todoist pricing is divided into three tiers: Free, Premium ($36 per year) and Business ($60 per year). Furthermore, Todoist does offer discounts to organizations and individuals in nonprofits and the education sector.

Signup on Todoist

Related:

The 11 Best Todoist Alternatives to Try in 2020

6. Clear

Clear, a product of Realmac Software Impending; is innovative to-do list app. Even though there are a number of task managers in the App Store, Clear manages to break away from the clutter through its unique interface and clean design.

At first look, Clear as a task management app on Mac looks identical of the iPhone version. Though we wouldn’t recommend Clear without a Magic Mouse.

Our favorite part of Clear for MAC is the ability to pinch to close and expand lists.

It’s really addicting to see the tasks collapse as you flick them.

Just like the iPhone version, Clear as a task management app offers multiple themes to chose from.

Key features which impressed us in Clear were that it has simple gestural design, you can use separate lists to organize every aspect of your tasks and you can set reminders.

Price Begins at $9.99

Signup on Clear

7. Evernote

With Evernote you can take notes, note down to do lists and save things which you think are interesting online and read on them at a later time.

Formats supported sketches, photos, videos, audios, PDFs and web clippings etc.

Evernote allows you to set reminders and keep a track of multiple events.

With the monthly version you get a 60 MB upload limit and can synchronize between two devices. For paid users, you can get 10 GB a month for $69.99 a year and sync across every device you have.

Signup on Evernote

8. Any.do

Any.do is another task management application for Mac. It is a powerful application that combines the to-do list, task management, reminders, and calendar app in one place. It can be used to manage your tasks for personal tasks and can be used at the organizational level.

It provides a smooth user experience to create and manage your daily tasks on Mac. The Any.do application provides a clear view to keep a track of your tasks, notes, to-do checklist items, grocery items and many more. You can also synchronize your files on the cloud with Any.do.

You can signup for Any.do for FREE and use it for no cost with basic features. The premium packages come with unlimited storage and other things starting at $2.99 per month.

Get Any.do on Mac

9. Simplenote

Simplenote Mac app has easy to use task management features such as; note keeping, to-do list items, idea mapping and more. You can organize your notes or data with tags and pins that allow easy to search functionality.

It is a good option if you want to have a FREE task management Mac app but also wants to enjoy a simple to use UI. You can add a checklist to your notes and share them with anyone you want.

With Simplenote, you can automatically synchronize your data and have a backup totally for FREE. You can download and manage your task on Simplenote without paying any dollars.

Simplenote on Mac

Best Task Manager App Mac

10. GoodTask3

It is a complete project and task management app that can be used on Apple products such as iOS and Mac. It also won the Best MacStories Select Award in 2018. GoodTask3 works as a full reminder and calendar app that enable task management on Mac.

This app comes with numerous functionalities such as bulk edit, delete a task, change due date, tagging, duplicate task, recurring tasks and many more. It comes with a dark theme that will make the use of the application easier.

However, GoodTask3 does not allow free use. This application is priced at $19.99.

Download on Mac

11. Teamwork

Teamwork is a Mac-compatible app that helps with team workload management. The app reportedly improves collaboration, accountability, visibility, and thus productivity.

This management solution helps you to manage your project’s tasks through the project lifecycle.

With features that allow you to create task lists, tasks, and subtasks, your team’s work can be broken down into manageable items that allow you to stay on top.

The app offers a range of features to help you manage your tasks with the customization and an intuitive platform. You can also access the webinars and online resource center to help onboarding to the tool be as smooth as possible.

Teamwork not only offers a 30-day free trial to allow you to see whether the software is the best fit for you but also provides a free basic plan. You can upgrade to other subscriptions starting from $12.50/month/user.

Download on Mac

12. MeisterTask

MeisterTask makes task management more proficient and allows collaboration with your team.

The tool provides Kanban-style boards that enable team communication and collaboration to take place with ease.

MeisterTask aims to help your team organize and manage tasks in a customizable environment that can be matched to your individual needs with features such as:

Predefined workflows or customizable workflows to help your work become more streamlined
Configure automatic actions within the projects you work on
Track time to make sure your team is working as efficiently as possible

MeisterTask offers a basic plan for free that includes up to 3 projects, you can upgrade to their subscriptions for unlimited projects and more features starting at $4.19/month, or create a custom plan tailored to your company’s needs.

Download on Mac

13. TickTick

The next task management app on our list is TickTick. It is a productivity app that allows you to create to-do lists and add tasks, while also having the ability to track your habits.

With the Mac version of TickTick, you can also have access to a Kanban-style view to your task management, which lets you visualize your tasks the way you want them.

You can download the app for free from the app store and then further your tool with in-app purchases which offer you more features.

Download on Mac

Conclusion

If you think we missed an app or two, feel free to use the comments section below. We know, for a fact, that this list is not conclusive; there will always be a handful of applications to make your work life productive and efficient. So, have at it, and don’t forget to share this post with your coworkers.

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Activity Monitor — The Task Manager for Mac

If you’re familiar with the Windows Task Manager, then you may wonder whether there is a twin for Mac. Don’t worry, a Task Manager exists on Macs but it has another name — Activity Monitor. Just keep in mind that Activity Monitor is the Mac Task Manager equivalent and functions in a very similar way as it does in Windows.

Activity Monitor shows the processes that are running on your computer, so you can see how they affect your Mac’s performance. This important tool will help you manage your Mac’s activity, so you should know how to use it at its full potential.

How to open Task Manager on Mac

Activity Monitor is located in the /Applications/Utilities/ folder and there are a few ways to launch it. The simplest one is to use Spotlight for a quick search.

Here’s how to access Task Manager on Mac using the Spotlight:

Press Command+Spacebar to get the Spotlight search field.
Start typing “Activity monitor.”
Select the Activity Monitor when it comes up. This will take you to the app.

However, if Spotlight doesn’t work or you just want to try another way to open Task Manager Mac, do the following:

Click on the Finder icon in the Dock.
Choose Applications from the side menu of the window that appears.
In the Applications folder, select the Utilities folder and open it.
Double-click on the Activity Monitor icon to launch it.

Good news, you can avoid the long ways of opening a Task Manager by pinning it to the Dock. Once you do it, you’ll be able to access the Activity Monitor by simply clicking on its icon.

Follow these steps and you won’t keep asking yourself how to start Task Manager on Mac every time you need to check some processes:

Open the Activity Monitor using one of the ways described above.
Right-click on the Activity Monitor icon in the Dock.
In the menu, choose Options and then click Keep in Dock.

That’s it! The Activity Monitor will be available from the Dock of your Mac, so you can view it easily.

How to use the Activity Monitor

The Activity Monitor is a simple but very important tool. Find out what you can do with its help.

Monitor the system parameters

Once you open the Activity Monitor on your Mac, you’ll get access to the five tabs: CPU, Memory, Energy, Disk, and Network. By analyzing the data, you can identify what processes affect your Mac performance.

The CPU pane shows how processes are affecting the processor activity.
The Memory pane shows how the RAM is used by apps on your Mac.
Tap on the Energy pane and you’ll see the overall energy use and the energy used by each app.
The Disk pane shows the amount of data that each process has read from your disk and has written to it.
Use the Network pane to identify which processes send and receive the most data.

View additional info about an app or process

The Mac Task Manager also allows you to check the additional information about every application or process on your Mac. Here’s how to view it:

Click on the application or process you’re interested in.
Click on the i button in the top left corner of the Activity Monitor window.
You’ll see a pop-up window showing additional information about an app or process.

As you see, the Activity Monitor is a real gem. It helps you gain insight into many useful things. Therefore, it will be much easier to diagnose any problem your Mac has.

How to Force Quit applications from a Task Manager in Mac

If some application or program freezes and you can’t quit it normally, you can use the Activity Monitor to shut it down. To force quit an app from a Mac Task Manager, do the following:

Open the Activity Monitor on your Mac and click on the application you want to force quit.
Then click on the X button in the top left corner of the Activity Monitor window.
You will see a pop-up window asking if you want to quit this process.
Click Quit to close the unresponsive app.
If the app is still open, choose Force Quit to immediately end the process.

What’s a Control+Alt+Delete equivalent on Mac?

All Windows users know this magic combination: Control+Alt+Delete. The first thing they do when an app or program hangs is using this keyboard shortcut. Fear not: there’s the similar shortcut for Macs.

In addition to the Activity Monitor, Macs have a Force Quit Applications Manager that allows to close the frozen apps and programs. To open it, hold down the Command+Option+Escape keys.

If you just need to force quit an application and don’t care how much CPU or Energy it is using, then you should launch a Force Quit Applications Manager to perform the task. It gives an immediate access to all apps, so you can quickly solve the problem of an unresponsive program.

Task Manager Shortcut

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